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1. How long will it take to be approved?

This will largely depend on the volume of inquiries we receive and the completeness of your application.

2. What if I already applied for other Federal, State, or County assistance programs (i.e. SBA Economic Injury and Disaster Loans (EIDL) or Paycheck Protection Program (PPP)? Can I still apply?

Yes, you may still apply, but situations will have to be evaluated on a case-by-case basis to ensure that a “duplication of benefits” does not exist.  Essentially, “duplication of benefits” occurs when a person, household, business, or other entity receives assistance from multiple sources for the same purpose and the total assistance received for that purpose is more that the total need.

3. What documents will I be required to submit?

Once initial eligibility has been determined, you will be notified to submit supporting documentation, which may include, but is not limited to: 

• State Identification Card or Driver’s License
• Lease agreement or rental agreement (for reimbursement of rent expense)
• Quarterly Contribution Return and Report of Wages Form DE 9C
• Form W9 Request for Taxpayer Identification Number
• Financial statements for the most recent six months
• Itemized details of how the funds will be spent with supporting documentation
• Self-certification forms from all employed staff to determine household income
• 2019 Business Tax Returns
• 2019 Profit & Loss Statement
• 2019 Balance Sheet
• Current Business Bank Statement

The City of Chino Hills reserves the right to ask for further information in order to approve applications and/or process payments.  

The City of Chino Hills reserves the right to amend these guidelines.  The City of Chino Hills cannot foresee all contingencies and therefore reserves the right to make exceptions to these guidelines.

4. If I had 12 employees before COVID-19, but had to reduce my work force and now only have five employees, do I still qualify?

The business needs to have 5 employees at the time of the application submittal. This will be verified with W2’s or the payroll register.

5. My spouse also works in the business, are we counted as one or two separate employees?

If both spouses work in the business they are considered two separate employees.

6. Does 5 employees mean 5 bodies or full-time equivalents (FTE’s)?

The number of employees is based on full-time equivalents. A full-time equivalent is determined by adding the hours of part-time employees on a monthly basis and dividing by 120. For instance, if an employee works:

5 hours/ week = 0.167 FTE

10 hours/ week = 0.333 FTE

15 hours/week = 0.500 FTE

20 hours/week = 0.667 FTE

25 hours/week = 0.833 FTE

30 hours/week = 1.000 FTE